My list looks wrong — rows, columns or whole lists are missing

Updated Markdown

If a list suddenly shows fewer rows or columns than you expect, it's almost always a filter, a sublist or a display setting — not lost data. This article is a checklist; each cause links to the article that covers it in full.

A whole list (or all your lists) is missing#

  • You're in a different workspace. Lists belong to a workspace, and you only see the lists of the workspace that's active. Check the workspace name in the Home header, or open the avatar menu → Workspaces, and switch to the right one. If you belong to more than one workspace, the browser tab title also shows the active workspace's name. See "Switch, create and rename workspaces."
  • The list tree is just collapsed. Inside a list, the tree of projects and lists starts collapsed so the grid gets the full width. Press ⌘⇧L / Ctrl+Shift+L, or click Lists in the left navigation again, to show it.
  • The list was deleted. An owner or admin of the workspace can delete lists, and deleting is permanent, with no trash. Ask your workspace's owner or admins.
  • You no longer have access. If you left a workspace, were removed from it, or it was deleted, its lists are gone from your view; you can only get back in with a new invite.

Rows missing#

  • The Open view. Rows with a status that counts as done leave Open, the default view. When the status bar shows Open and All, click All to see them; clearing filters goes back to Open.
  • An active search or column filter. Look at the status bar at the bottom of the grid: if a Filtered chip is showing next to All, a search or column filter is narrowing the view. Click All to see every row again. See "Search, filter, sort, and find & replace."
  • A Selection or Suggestions chip is active. These narrow the view to your ticked rows or the rows with open AI suggestions. Click All to clear either one.
  • An active sublist (segment). Open More → Sublists and check whether a sublist is active — a sublist only shows the rows that match its rule. Click it again or click Show all rows. See "Sublists (segments) and tags."
  • Ignored rows. Rows someone marked with Ignore disappear from every view. Bring them back via the Ignored chip in the status bar (or Show Ignored Rows in Commands), then select them and click Restore. See "Ignoring vs. deleting rows."

Columns missing#

Open More → Columns and check the checkbox next to each column — an unchecked column is hidden, not deleted. Tick it to bring it back into the grid; drag a column in that list to reorder it. See "Add, hide, reorder and rename columns" for the full column toolbox.

Everything looks too small or too large#

The grid has its own zoom control at the bottom-right of the status bar, from 50% to 150%. Click the percentage in the middle to reset it to 100%. This only changes how large the grid looks on your screen — it never affects your data.

Related topics: search-filter-sort-replace · hide-or-delete-rows · segments-and-tags · columns-formulas-ai-columns.

FAQ#

The list tree on the left is gone while I'm in a list#

Inside a list, the tree of projects and lists starts collapsed so the grid gets the full width. Press ⌘⇧L / Ctrl+Shift+L, or click Lists in the left navigation again, to show it.

Some rows I expect to see are missing — where did they go?#

First click "All" in the status bar if it shows "Open" and "All": rows with a done status leave the default Open view. Then check for a "Filtered," "Selection" or "Suggestions" chip (click All to clear it), then check More → Sublists for an active segment, or the "Ignored" chip in the status bar for ignored rows — none of these delete data, they only narrow what's shown.

How do I tell if a filter or search is currently narrowing my view?#

The status bar at the bottom of the grid shows a "Filtered" chip next to "All" whenever a search or column filter is active; click "All" to see every row again.

I can't find some rows anywhere in my views — could they be ignored?#

Possibly — rows marked with Ignore leave every view. Bring them back via the "Ignored" chip in the status bar (or "Show Ignored Rows" in Commands), then select them and click Restore.

A column I need isn't showing in the grid — is it deleted?#

Probably just hidden. Open More → Columns and tick the checkbox next to it to show it again; nothing about a hidden column's data changes.

Why does my list look tiny or huge compared to last time?#

Check the zoom control at the bottom-right of the status bar (50%–150%) — click the percentage in the middle to reset it to 100%. It only changes the on-screen size, never your data.

Could a sublist be the reason I'm only seeing some of my rows?#

Yes — opening a sublist from More → Sublists shows only the rows that match it. Click the sublist again or click "Show all rows" in Sublists to return to your full list.